Business Communications: When Should You Certify Your Correspondence?

business communications

Mailing documents and packages are essential for smooth business operations in the United States. With nearly 700 packages delivered each second, you risk your business communications getting lost in the mail. You can entrust your client communication and legal documents to traditional mail, but you must weigh the pros and cons.

Certified mail is the best way to enjoy peace of mind with your sensitive documents. The extra expense provides tracking, peace of mind, and several benefits for your brand.

If security is your top priority, you owe it to yourself to explore certified mail for your brand. The good news is that you’ve found the right resource to learn from. Continue reading to learn when to use certified mail today!

What Is Certified Mail?

Certified Mail is a service provided by the United States Postal Service. The service provides an official receipt with the mail or parcel’s tracking number. You’ll also receive documents proving you’ve sent the letter, package, or tax documents by a specific date and time.

The recipient of your business communications must sign the document upon delivery. The signature proves that the intended recipient now possesses your certified documents.

When to Use Certified Mail

You’ll discover several occasions when you can use certified mail to benefit your brand. If your business is involved in legal proceedings, it is wise to use certified mailing services to send your legal documents.

Tax returns are another way to use certified mail to your benefit. You can use the receipt to prove you’ve mailed your taxes by the required date and time to avoid penalties from the IRS.

Compliance documents and healthcare records are other purposes for which your business communication skills will be handy. Use certified mail to prevent your sensitive information from falling into the wrong hands.

How Long Does Certified Mail Take?

The average shipping time for certified mail is two to five business days. You can enjoy quicker shipping speeds by paying extra for First-Class or Priority mailing.

The shipping option is available for business communications in all 50 states and Puerto Rico. The post office will tell you how to track my certified mail when checking out.

What Is the Cost?

The expense for certified mail is worth the peace of mind when operating a business. It’s vital for protecting your sensitive information. The receipt with tracking information and proof of mailing costs $3.55 when paying at your local post office.

You can also pay extra for a return receipt. You’ll be notified when the recipient has the legal documents or business correspondence. The return receipt costs $2.85.

Protect Your Business Communications Today

Business security is vital when sending mail to your company to protect intellectual property, legal documents, and tax records. Certified mail services provide the peace of mind and protection you need for business communications.

Use certified documents for client communication, tax returns, and medical records. You’ll enjoy peace of mind that your packages and mail are secure, with notifications when sensitive information is delivered to the recipient.

Overlooking minor details can cause substantial harm to your small business. Read our Business articles for tips and insights on protecting and growing what you’ve built!

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